Documents required for EPF Registration
Employer Details :
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KYC of Directors/ Partners/ Proprietor with photograph and specimen signature
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Date of incorporation and certificate of incorporation
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Partnership Deed/ MoA & AoA (if any)
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Registered address proof
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Any license/ registration with government
Employee Details :
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Date of joining
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Aadhar Card, PAN Card and Bank Details
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Details of Nominee
Points to be noted for EPF Registration
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Establishment once registered under EPF can not withdraw from the same though strength of employees falls below 20.
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The responsibility of deduction and payment of PF lies with the employer.
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The employer’s contribution is 12% of basic wages plus dearness allowance plus retaining allowance. Same amount will be deducted from salary/wages of employee however employee may suo moto decide to contribute higher amount which need not be matched by employer.
FAQ on EPF Registration
Q. Who are required to get EPF registration ?
When the number of employees exceeds 20, you have to register under EPF within 15 days. If fails to register, will have to face penalties.
Q. What set of compliances be required after registration ?
Employer will have to adhere with monthly and annual return filing with EPFO. Moreover, responsibility of deduction and payment of PF lies with the employer.
Q. What are responsibilities of employer ?
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Any Organization having greater than 20 members on it’s rolls should register (options are open for voluntary coverage)
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Obtain previous employment details of all employees who join his establishment (Form – 11)
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Ensure that all eligible employees are covered & registered under EPFO
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Remit employer’s as well employees’ contribution together with administrative charges/inspection charges by online mode, on or before 15th of subsequent month.
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File all returns online, within due date
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Obtain digital signature certificate / E-Sign registered with EPFO in order to attest all documents
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Maintain an inspection notebook for inspector
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Attest all physical claims received from the employees/ex-employees
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Adhere to any other instructions issued from time to time
Q. What are responsibilities of employee ?
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Submit all KYC details, Bank details and Previous employer details (if any) with employer at the time of joining employment (Form – 11)
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Verify your login credentials and ensure that KYC and Bank details are uploaded and verified by employer.
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Ensure that employer’s as well employees’ contribution remitted and same is appearing in employee passbook.
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Assure date of exit has been marked by employer at the time of leaving organization.
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Either withdraw or transfer funds standing with old employer to new employer.
Q. How much contribution need to be made by employer ?
Employer Contribution :
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Minimum contribution @ 12% of (Basic + DA) or Rs. 1,800 /- , whichever is lower
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Employer may voluntarily contribute at higher rates in order to match higher contribution if any made by the employees.
Q. Can employee withdraw contribution made in this account ?
Yes, employee can withdraw EPF amount contributed by employer as well as employee considering conditions associated with it.
